Meeting rooms & facilities for hire

Select your room size and audiovisual services from the options available. Audiovisual support staff can advise you on how to operate the equipment. For a fee, they can also attend the event to ensure the equipment is used properly.

Our range of rooms and locations can suit a variety of purposes:

• lecture theatres - tiered to seat 90-300 people, or non-tiered to seat 50-350 people
• general purpose classrooms - flat-floored classrooms with movable tables and chairs to seat 20-40 people
• computer labs - equipped with 20 computers, which include Microsoft Office
• meeting rooms - seating for 5-40 people. Some rooms have kitchen facilities.
• sports and fitness centres.

An extensive range of modern audiovisual equipment is included in the hire of University facilities.

Lecture theatres are fitted with the following AV (audiovisual) facilities:

• ceiling mounted LCD Projector
• PC with Microsoft Office and Internet access
• custom lectern with built-in control system for all equipment
• multi-zone DVD replay and audio CD playback
• video replay
• overhead projector
• document camera
• screen
• white board.

An audiovisual levy of $22 (GST inclusive) is charged for all external bookings in lecture theatres equipped with a data projector.

Classrooms

Classrooms are equipped with a variety of audiovisual equipment including a white board, TV/DVD/video unit, screen, overhead projectors and a portable data projector (also available for hire - contact us for hire rates and availability).

Rooms can be hired at any one of our campuses.

Note: City Queen's Moot Court facilities are not available for hire using this mechanism, contact the staff there directly.

Security services include regular patrols of campuses and car parks in order to make our campuses safer for students, staff and campus visitors.

You might need additional security for bookings that attract over 200 people, or for bookings that fall outside of normal business hours.

If additional security is required, you will be informed of the number of security guards required and the appropriate charges.

University spaces are cleaned in the late evening on weekdays. If your event is during the weekday or weekend and requires additional cleaning or amenity top-ups, this must be arranged prior to your booking. 

Cleaning charges may be applicable if catering is used or for bookings over 50 capacity. Please make sure to note this in the booking form. 

Depending on the requirements of your booking, and the level of cleaning needed, our rates for additional cleaning services start from $165, excluding GST. 

Upon request, additional cleaning quotes can be supplied if it's determined that the hired space requires it.

There are limited trestle tables available to hire at some facility spaces at $20 ex GST per table for a full day.

Extra equipment outside of tables and chairs must be hired through an external provider.

Additional security services must be used under the following conditions:

• outside operating hours: spaces hired outside of VU's operating hours will require additional security. Specific requirements vary by campus
• alcohol service: if alcohol is being served at your event, security must be present
• large events: for large events over 200 people, security may determine that additional personnel are required to attend.

If additional security is required, you will be informed of the number of security guards required and the appropriate charges.

Security additional hours

We can provide a quote on request for additional security hours.

Access to ITS facilities in theatres, seminar rooms, classrooms, and meeting rooms for external clients at Victoria University is subject to certain restrictions.

External clients are able to use projector screens and TV screens at Victoria University through the following means:

• computers provided by the university in designated spaces
• personal laptops owned by the client.

Call out rates for onsite support will be supplied by quote on request.

As a condition of hire, external clients must have the following insurance coverage:

• Public Liability Insurance: Minimum value of $20 million
• Professional Indemnity Insurance: Minimum value of $10 million.

Catering is allowed in our hired spaces. You can use external companies, or we have options available at our campuses.